We currently have a requirement for a Personal Assistant to the CEO for a well-established business in the oil and gas sector. This role is ideal for a proactive individual with excellent interpersonal skills and who enjoys working in a fast-paced environment
- Diary and calendar management for the CEO
- Ensure all visa, travel arrangements, tickets, hotel and flight bookings are done efficiently for the CEO, partners clients.
- Handle, organize accommodation, travel plans for CEO’s guests
- Effectively coordinating with external suppliers/agencies in regards to accommodation, and other relevant requirements for travel, to ensure ease and comfort for the CEO.
- Accompany the CEO to events, meetings and conferences as required and be the official representative of the CEO in his absence.
- Taking minutes of the meetings and help with presentations as required.
- Take charge of administrative duties, prioritise and manage tasks related to the CEO’s responsibilities, and most importantly, follow up on issues in a timely manner.
- Screening calls, handling enquiries and assist in drafting and editing emails, marketing materials and other official documents.
- In charge of organising events and coordinating all external business affairs of the company
- Assist in banking activities.
- Support in implementing any required modifications in administrative procedures to ensure efficiency
- Maintain confidentiality in all matters.
- Bachelor’s degree in administration or related field
- Minimum 2-3 years’ experience as a Personal assistant to senior management, ideally in UAE.
- Ability to manage multiple tasks efficiently.
- Proactive, diligent and able to maintain confidentiality
- Ability to stay focused under pressure.
- Excellent presentation skills, time management skills
- Ability to interact effectively and work harmoniously with all the staff
- Interact with senior management, clients. partners and C level executives with confidence and ease.
- Traveling will be required as part of the role
- Available on weekends if necessary, and might need to take calls and follow-ups post office hours.
To apply for this job email your details to firstname.lastname@example.org